Invoicing

• Provide customizable invoices,
  statements, and dunning letters
• Bill out-of-province reciprocal claims
• Create single or multiple invoices
  as desired and statements on demand
• Group posted and tagged activities
  by guarantor, service, or accounts receivable
  type for custom-invoicing
• Use the auto-invoice function to
  quickly generate all or specified invoices
  according to defaults pre-defined in the
  ORMED MIS AR Manager
• Configure cycle billing for automated processing of invoices and statements
  
  
• Use the option of bypassing the
  activity entry procedure and create a
  manual invoice, identifying the specific accounting transaction

Cash Receipts

• Easily manage how payments are processed and applied to outstanding activities
• Record any form of collection (e.g. invoice payments, prepayments, payments on account, donations)
• Locate activities by invoice number, recipient, or guarantor
• Apply a miscellaneous payment to a recipient or guarantor’s account for subsequent allocation to activities
• Create, view, print, edit, or delete recurring receipt templates
• Cancel or unallocate receipts
• Refund overpayments or write off outstanding balances
• Generate Electronic Funds Transfer (EFT) files for automatic withdrawals

Chargemaster

The Ormed Chargemaster module facilitates the processing of batches of charge transactions
for services rendered.

Using tables created ahead of time, attributes like Service, Department, Service Level, Service Type, Guarantor Type, and Self Pay Type are easily assigned to activities. Charge batch transactions can be entered using the built-in Charge Entry functions, or via an HL7 interface from a clinical or ancillary application. This streamlined charge entry process minimizes errors, saves time, and ultimately has a positive impact on your organization's bottom line.

Price brackets are set up within services using attributes including Start and End Dates, Facility, Department, and Service Level, and can be further limited to a particular Self Pay Type, Guarantor Type, or Guarantor. Multiple price brackets can be set up for each service, providing greater flexibility for your pricing structure.

Finally, integration with the Ormed Activity Entry, AR Manager, Client Invoicing, and Billing modules
provides even more efficiencies across your organization's accounting processes.

With Chargemaster you can:

• Create a flexible pricing and accounting structure
• Adjust price brackets to be as generic or as specific as you need
• Effortlessly update multiple accounts and rates
• Minimize user errors using a streamlined charge entry process

Activity Entry

• Easily create and process activities
  or credits within batches housing
  multiple facility combinations
• Edit and print what you need
• Edit non-accounting information
  within posted batches
• Make adjustments to posted activities and produce an activity report that provides an audit trail
• Import information from ORMED MIS Inventory Sales as well as foreign system activity and recipient information

Reporting

• Easily manage receivables
  and reconcile accounts
• Look up/select by recipient, guarantor,
  data range, facility, and/or accounts receivable type
• Access a comprehensive set of management tools (e.g., aged trial balance, recipient inquiry, receipt register, deposit summary, account inquiry)
• Use audit trail tools that track activity adjustments, allocated prepayments, unallocated receipts, and refunded overpayments

Trust Accounting

Ormed Trust Accounting allows you to set up multiple trust accounts that track everything
from personal valuables to cash balances.

• Set up multiple user-defined trust accounts per patient
  (i.e. identify categories and set up as many different types as required)
• Designate a minimum balance per trust account and per patient with a replenishment report
  to monitor accounts and inform patients or their families when additional funds need to be deposited
• Process deposits and withdrawals into trust accounts in real-time
• Effortlessly track patient valuables
• Automatically calculate interest for funds held in patient accounts
• Easily generate statements and reports that provide an audit trail of trust accounts,
  transaction history, and patient valuables
• Have ORMED MIS Trust Accounting fully integrated with the entire ORMED MIS Accounts Receivable
  system to facilitate payment from a trust account to cover outstanding charges

Cash Management

Ormed Cash Management tools give you total control over day-to-day cash transactions
in multiple locations across your organization.

• Automate the reconciliation process between cash counts and receipts processed for any given location
• Set up templates to use for daily or weekly floats and cash counts
• Set up a user-defined variance limit to automatically trigger the system
  to require supervisor override to post a cash count
• Create journal vouchers for easy bank reconciliation
• Access easy-to-use reports that provide an audit trail of approved variances, cash counts, and deposits